Return Health School Site Roles

School Site Roles & Responsibilities
Return to Health

Overview

These roles and responsibilities must be widely shared with responsible staff and also be included in Staff Handbooks, Student/Parent Handbooks, planners or other communication means. 

Administrator Checklist 

  • Follow all Individual Health Precautions for Students and Staff and Mitigation Standards for SCUSD Sites.

  • Actively model and support all required public health measures. Teach everyone it is OK to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Make changes to site physical spaces and/or implement policies to enforce mitigation measures. 
  • Provide frequent communication about COVID-19 and cold/flu prevention efforts for students and staff. Use all modalities — email, announcements on speakers, announcements by teachers, signage, and direct instructions at staff meetings. 
  • Designate staff liaison(s) to be responsible for responding to COVID-19 concerns. Employees should know who they are and how to contact them. 
  • Ensure posters are placed in impactful areas. Signage should be visible in all bathrooms, classrooms, and public spaces. Post information on social media regularly. Distribute flyers and posters widely on the following topics: Signs and Symptoms of COVID-19 
    • Physical distancing 
    • Face covering guidance 
    • Stay home when sick guidelines 
    • Cough and Sneeze Hygiene 
    • Occupancy limits 
    • Mental Well-Being and Crisis Support Lines 
  • Know and ensure that staff follows Communicable Disease Response Protocols for Illness during COVID-19 Pandemic. Contact Health Services immediately if:
    • A student or staff is diagnosed with, is suspected of having, or has been exposed to COVID-19 or other reportable communicable disease 
    • 25% or more of a classroom, or 10% or more of the school population is sick with similar symptoms 
  • Ensure teaching staff provides students with distance learning opportunities, full-credit options, and extended time to complete missing assignments due to illness related absences. 
  • Ensure staff and student attendance is entered in a timely manner on a daily basis. Document and take notice of any patterns of absences with similar symptoms. 
  • Encourage electronic communication, including submitting and/or sharing electronic forms (i.e. documents requiring signature, homework submission, etc). 
  • Provide designated space and supervision for sick students until they are able to go home (i.e. Sick Student Area) that is not used by other individuals). 
  • Provide designated space and supervision for students who need first aid, medication administration, procedures at school, etc. (i.e. Well Student Area). 
  • Reinforce Stay at Home Requirements (Appendix B) by sending home any students or staff who have signs or symptoms of illness. 
  • Ensure office staff have appropriate resources to support sick students or staff including non-touch thermometer, face covering/mask, water and hand soap, hand sanitizer, facial tissues, gloves, goggles or face shields. 
  • Follow any guidance provided by Student Support and Health Services (SSHS) and Sacramento County Public Health (SCPH). 
  • Ensure all appropriate staff are aware of students with health needs and are familiar with any Emergency Care Plans, including all substitute staff. 
  • Encourage activities and strategies that promote positive coping for Adults and Children during times of stress. 
  • Direct any person with heightened concerns to District resources and SCPH resources. Discuss concerns with School Nurse and/or Student Support and Health Services staff. 

Office Staff/Attendance Staff Checklist 

  • Actively model and support all required public health measures. Teach everyone it is okay to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Distribute flyers and posters widely on the following topics: physical distancing, face cloth coverings, hand hygiene, cough/cold hygiene, and staying home when sick. Ensure posters are placed in every entrance, classroom, bathroom and other impactful areas. Post information on social media regularly. 
  • Encourage electronic communication, including submitting and/or sharing electronic forms (i.e. documents requiring signature). 
  • Ensure office staff have appropriate resources to support sick students or staff, including face mask/ shield, non-touch thermometer, water and hand soap, facial tissues, gloves, and goggles. 
  • Reinforce Stay at Home Requirements (Appendix B) by sending home any students or staff who are sick. 
  • Provide an isolated space for sick students and staff until they are able to go home 
  • Reinforce health precautions for parents – wear mask, use hand sanitizer, maintain distance. 
  • Ensure Staff and Student attendance is entered in a timely manner on a daily basis.
    • Follow procedures if directed to document student illness symptoms in Infinite Campus 
  • Know and communicate to parents the Stay at Home Requirements (Appendix B) for sick and exposed students. 
  • Work with the school nurse to follow protocols that lower the risk of infectious students being on campus. 
  • Direct health related questions to the school nurse or to their family doctor. 
  • Follow Communicable Disease Response Protocols for Illness during COVID-19 Pandemic if the following situations occur – contact Student Support and Health Services immediately:
    • Student or staff are diagnosed with, are suspected of having, or have been exposed to COVID-19 or other communicable disease 
    • 25% or more of a classroom, or 10% or more of the school, are our sick with similar symptoms 
  • Ensure all appropriate staff are aware of students with health needs and are familiar with any Emergency Care Plans, including all substitute staff. 

Operations/Custodial Staff Checklist 

  • Actively model and support all required public health measures. Teach everyone it is OK to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Ensure school has adequate supplies of handwashing materials, facial tissues, district-approved disinfecting cleaner, etc. 
  • Maintain a stock of cleaning materials and personal protective equipment to ensure readiness – order additional supplies as needed. 
  • Routine Disinfecting: On a daily basis, disinfect all common spaces and classroom areas.
    • High-touch areas and areas where sick students or staff were present should be routinely disinfected, following established district guidelines. 
  • Follow all established district protocols for cleaning and disinfecting. 
  • Contact Operations Department if a large-scale deep disinfecting/cleaning is required. 
  • Encourage electronic communication, including submitting and/or sharing electronic forms (i.e. documents requiring signature or orders). 

Food Service Staff Checklist 

  • Actively model and support all required public health measures. Teach everyone it is OK to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Follow department policies that reduce risk of disease transmission
    • One-way passage ways through meal delivery 
    • Increase ventilation for enclosed areas (open doors and windows) 
    • Follow all Nutrition Services Disinfectant protocols and procedures 
    • Ensure your space has the following supplies – hand sanitizer, facial tissue, garbage cans with liners (changed daily), disinfectant wipes or spray, paper towels, gloves and face coverings 

Teacher Checklist 

  • Actively model and support all required public health measures. Teach everyone it is okay to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Reinforce and follow health precautions with your students
    • Physical distancing at all times — at least 6 feet. 
    • Ensure compliance with maximum occupancy of individuals in each classroom. 
    • Provide highly visible floor markings in all shared spaces. 
    • Desks must face in the same direction. 
    • Establish regular times for hand washing/hand sanitizer — including upon entry to school/class, before eating, whenever entering a new room, before going home. 
    • Proper handwashing is one of the best ways to prevent illness — show videos that teach the proper procedures for handwashing
    • Open doors and windows. Maximize ventilation through the room. 
    • Have students remain together during recess or mealtimes (cohorting). 
    • Ensure distancing protocols during meals — use alternative locations such as the classroom or outside. 
    • Close shared spaces in classrooms — remove reading corners or hang-out spaces 
    • Ensure all students have individual supplies and no sharing of food or items. Store personal items-backpack/jacket/lunch bag at the student desk. 
    • Ensure your classroom has the following district approved supplies — hand sanitizer, facial tissue, garbage cans with liners (changed daily), disinfectant spray and paper towels. 
    • Disinfect shared equipment such as desks, computers, piano keyboards, lab equipment, wood or auto shop tools, etc. after each student. 
    • Limit visitors/volunteers to the classroom — permit only those that are essential. 
  • Send any visibly sick students or students who say they do not feel well to the office: i.e. student has symptoms such as unusual fatigue, coughing, sneezing, runny nose, vomiting, diarrhea, appears to have a fever/flushed cheeks, diaphoretic without exercise, red/crusty eyes. 
  • Ensure you are aware of any students in your class with health needs and are familiar with their Emergency Care Plans, including providing this information for substitute teachers. 

School Nurse Checklist 

  • Actively model, teach, positively reinforce, support, check compliance and re-teach all required public health measures. We must establish “new” norms — understanding it will take time and constant positive reinforcement. Teach everyone it is okay to correct each other — teach “please” and “thank you” to everyone when reminded about public health measures. 
  • Keep up to date on public health and district guidance for communicable disease management and support administrators and staff with accurate information about disease risks and precautions. 
  • Follow SCPH guidelines to support contact tracing and other public health measures. 
  • Provide training and information as needed to site administrators and staff. 
  • Work with attendance to support Stay at Home Requirements (Appendix B). Provide training, monitoring and reinforcement of district procedures and any new procedures required by the health department as a result of contact tracing. 
  • Encourage precautions and measures that reduce risk of disease transmission. Identify risks and work with staff to improve behaviors. 
  • Look for visible signs of illness in students or staff - assist to ensure sites have supplies including a thermometer to check temperature. 
  • When possible, school nurses, nurse interns, or other community partners will provide lessons on staying healthy and preventing cold/flu (i.e., handwashing and coughing/sneezing etiquette). 
  • Reinforce standard wellness protocols by training staff to recognize and send home any students or staff who are sick per Stay at Home Requirements (Appendix B)
  • Follow Communicable Disease Response Protocols for Illness during COVID-19 Pandemic for all communicable disease per Communicable Disease Chart, and contact appropriate SSHS staff members as required (see Health Services Policy and Procedures – Infectious Disease). 
  • Encourage electronic communication, including submitting and/or sharing electronic forms (i.e. documents requiring signature, etc). 

Bus Drivers/Transportation Checklist 

  • Actively model and support all required public health measures. Teach everyone it is okay to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Ensure adequate space for physical distancing at bus stops and school loading and unloading zones 
  • Reinforce with parent and students steps they must take to keep students and staff safe during loading and unloading 
  • For active screening, the driver or bus aide must screen each rider per Screening Guidelines for Entering School Sites (Appendix C) for symptoms before boarding the bus. If the temperature is over 100 degrees or symptomatic, the student will not board the bus to school. Parents/guardians will be asked to take the student home and follow Stay at Home Requirements (Appendix B)
  • All riders should wear cloth face covering while waiting for the bus and on the bus, unless contraindicated. 
  • Each rider must use hand sanitizer before entering the bus. 
  • Bus seating arrangement will meet 6-foot physical distancing objectives. Mark or block seats that must be left vacant 
  • Ensure good ventilation with open/partially open windows. 
  • Buses should be thoroughly cleaned and disinfected daily and after transporting any individual who is exhibiting symptoms of COVID-19. 

Support Staff Checklist 

  • Actively model and support all required public health measures. Teach everyone it is okay to correct each other — use “please” and “thank you” to everyone when reminded about public health measures. 
  • Look for visible signs of illness in students or staff. Refer visibly sick students and staff to the office or school nurse. Be aware of the district Stay at Home Requirements (Appendix B)
  • Encourage activities and strategies that promote positive coping during times of stress for Adults and Children. 
  • Encourage electronic communication rather than in person, including submitting and/or sharing electronic forms (i.e. documents requiring signature, etc). 
  • Provide telesupports rather than in-person when feasible. 
  • Report any concerns about suspected communicable diseases to school site Administrators or school nurse. 

Student Checklist 

  • Let your parent/guardian know if you feel sick and remain home if you have a fever or other symptoms 
  • If you become ill during the school day go immediately to the school office or health office to be checked. 
  • Be kind and understanding with others. Use “please” and “thank you” when talking about or being reminded about public health. 
  • Let others make their own choices. Do not tease or bully people who look, behave, or believe differently than your family. 

Parents/Guardian Checklist 

  • Teach your child the public health guidelines — reinforce and practice these measures when in public. 
  • Be accepting of other people’s choices who may look, behave, or believe differently than your family.