Return Health Accessing School or Work Sites

Accessing School or Work Sites

Overview

Use the following guidelines for situations in which staff must visit worksites to perform their work duties, interact with other staff, students or families, or for tasks that cannot be postponed or done over the phone or video conference. All standard health precautions outlined in the Return to Health plan must be adhered to.

Scenario 1: Essential Presence of Staff on Work Sites

  1. Check with supervisor, principal and plant manager at least 24 hours before going to the site for approval of the plan and to ensure post sanitizing – or establish and follow a regular schedule for staff presence on the work site. 

  2. All staff must follow the established process at each site for signing in and signing out. Indicate the spaces staff members utilized. 

  3. Staff will self-screen for any health concerns, COVID-19 exposure, and/or international travel. 

  4. Staff will follow all the individual and physical environmental public health mitigation measures during work time and at all district locations. 

  5. Staff will not bring other individuals with them to the work site who are not employees or who do not have valid business at the worksite. 

Scenario 2: Delivery of Materials

  1. Staff will follow all measures outlined in Scenario 1: Essential presence of staff on work sites.
  2. Staff will remind participants about following all public health measures & will place visible signage reinforcing these practices. All participants must wear face coverings.
  3. Before the transfer, set up the plan and location to ensure safe interaction and distribution:
  • Encourage a drive-up scenario with the recipient staying in their car.

  • Ask the parent/guardian to place a sign with the student’s name in the car window or text staff once they have arrived onsite.

  • Stagger pick up or meeting times to avoid extended waiting and maintain 6 or more feet of distance apart at all times.

  • Establish physical barriers between staff and recipients, such as, a table or gate.

  • Ensure that gloves, disinfectant, tissues and waste bins are available.

  • If a walk-up line is expected, place signage in the area to establish distancing of 6 or more feet apart.

  • If indoors, allow a maximum of 3 people in the line at a time with the remainder forming a line. outside with distancing of 6 or more feet apart.

  • Keep doors and windows open if possible to increase air ventilation.
  1. Sort and pre-fill envelopes of loose paper 24 hours prior to distribution. Books do not need to be sanitized, but allowed to quarantine for three days prior to distribution.
  2. Staff will handle equipment/medications/supplies with clean washed or gloved hands.
  3. Staff will clean and disinfect non-paper items with the district-approved disinfectant, a solution of 70% alcohol or a disinfecting wipe before distributing.
  4. Staff will leave the item on a clean surface at a safe distance for the recipient to pick up. Avoid touching the recipient or recipient’s vehicle.
  5. Wash hands, sanitize or re-glove after any contact or risk of contamination.
  6. Staff to document the distribution – avoid having the recipient touch anything.

Scenario 3: Essential Meetings at Work Sites (only if virtual meeting is not possible) 

Certain essential services necessitate in person meetings with students. These may include, but are not limited to educational services or assessments, vision & hearing screening, school based health services (i.e. dental services), speech therapy services and/or mental health services.

  1. Staff will follow all measures outlined in Scenario 1: Essential presence of staff on work sites.

  2. Before the meeting determine a specific list of assessments or therapy that needs to be done in-person (to facilitate efficiency during appointment).

  3. Gather and share as much information as possible on the phone or virtually.

  4. Scheduling considerations:

    • Notify supervisor, principal and/or plant manager prior to the meeting to ensure post-sanitizing is done. Keep in-person meeting time as brief as possible. 

    •  Schedule appointment with parent/guardian avoiding distance learning times whenever possible.

    • If assessing multiple students allow time between appointments to avoid overlap and inadvertent contacts between families. 

  5. Pre-screening and pre-meeting call 

  • Advise that attendees must always wear a face covering and maintain 6 feet distance when on site.

  • Call the parent/guardian the day before the appointment to conduct a health screening of individuals planning to come to the site per district screening policy.

  • Reschedule the appointment if anyone planning to come does not pass the health screening.

  • Notify parent/guardian that they will be screened again when arriving on site and provide district screening policy reminder. Inform them that for older students the parent may leave once the student has passed the health screening.

  • Remind families not to bring other people with them to the appointment if possible. Parents with multiple children may be asked to wait outside. Playgrounds are not available.

  • Advise them to enter through the main school door, to sign-in, obtain visitor’s pass.

  • Complete as much of the business as possible over the phone or virtually such taking history, filling out forms etc.

  1. Day of meeting guidelines: 

  • Prepare the meeting area: Identify a large room or area with good ventilation/fresh air from outside or conduct meeting outside 

    • Ensure health precaution signage is posted

    • Set up the space to maintain 6 or more feet distance between people, such as, physical barriers, table, counter, chairs placed apart

    • Wipe down any tables before the meeting using gloves and district-approved disinfectant

    • Provide tissues, a lined, no-touch waste basket and hand sanitizer

    • Provide face coverings for those that do not have them. 

  • All individuals must enter through the main office, sign in upon arriving at any site and conduct or confirm health screening.

  • If not done in the front office, staff with whom the appointment is with will conduct the health screening per district screening policy. All individuals must wash hands or use hand sanitizer.

  • If any individual does not pass the health screening they may not attend and the meeting may have to be rescheduled.

  • Remind participants to follow public health measures per signage – maintain physical distancing of at least 6 feet and wear a face covering.

  • Refrain from physical contact, such shaking hands or hugging – establish a contact-free greeting signal.

  • Keep meetings as short as possible. Minimize talking to only essential conversation.

  • If document signing is necessary, wash hands or use hand sanitizer before and after touching paper or pens. Advise each person use their own pen, if possible.

  • Disinfect tables and other surfaces between meetings with gloves and district-approved disinfectant.

  • Wash hands or use hand sanitizer before leaving the site.

  • Wash hands upon arrival to your home.

Scenario 4: Outdoor Home Check-in or Delivery

The following guidelines were developed to keep staff and families safe should providing a home delivery or check-in be essential. A home delivery or check-in may be completed when all other forms of establishing contact have been exhausted (calling and texting all phone numbers, emergency contact numbers, email addresses, etc.). Staff may not enter homes – all visits and interactions must be conducted outside. Scenarios in which staff may need to go out into the community for an essential visit may include, but are not limited to:

  • Establish contact with a family
  • Check on the well-being of a student
  • Communicate information
  • Deliver or pick up items

Staff will follow these recommendations to reduce the risk of exposure to COVID-19 for themselves and families in the community. For additional information consult your school nurse or the SCUSD Health Services Department:

  1. Staff will follow all measures outlined in Scenario 1: Essential presence of staff on work sites and Scenario 2: Delivery of Materials.
  2. If a phone number is valid, leave a voicemail or text announcing when a home visit is planned (day/time frame), including the purpose of the visit.
  3. In the interest of safety, notify your supervisor of your plan. It is recommended that home visits are conducted with another staff member. Staff should drive to the location in separate cars, unless they are members of the same household.
  4. When arriving at the home, attempt phone contact again. If no answer, proceed with the home visit.
  5. Put on your face covering.
  6. Knock on the door, then move back 6 ft. per physical distancing guidelines.
  7. While at the door with face covering on, announce who the visitor is and which school they are affiliated with. Ensure that your district identification is visible. For example: “Hello, this is Name of Visitor(s) , Title, from school name, I was hoping to speak with the parent/guardian of student name , the topic, (drop off materials, etc).
  8. Do not enter the home. Stay outside for the safety of all involved in the visit.
  9. Keep your conversations short. Arrange for follow up via phone, text, zoom, etc.
  10. Materials left should be placed on a clean, elevated surface, if possible, (ie. porch bench, hood of a car, over the handle of the door, etc) AND under the observation of the parent/guardian, while maintaining 6 ft. distancing.
  11. Place anything received into an envelope or bag.
  12. If no one answers, leave a business card at the door with return call, text or email information.
  13. Upon returning to the car, use hand sanitizer, if available. Sanitize any items received and personal items, as necessary. Remove the face covering appropriately by placing the covering into a paper bag, if available. Sanitize your hands once again.